San Diego South Chapter Bylaws

 

ARTICLE I—NAME

The name of this organization shall be the San Diego South Chapter (SDSC) affiliated with California Association of Professional Music Teachers (CAPMT) and with Music Teachers National Association, Inc. (MTNA), Cincinnati, Ohio, a Code Section 501(c)(3) organization.

ARTICLE II—PURPOSE

Section 1. The purpose of San Diego South Chapter (SDSC) is the advancement of musical knowledge and education. Activities of San Diego South Chapter are aimed at the promotion of the art of music and the advancement of musical educational activities and the appreciation of music among the people of the San Diego community. San Diego South Chapter is committed to improving music teaching by developing and organizing music programs and activities designed to educate and enrich the San Diego community.

Section 2. No part of the net earnings of the organization shall inure to the benefit of any individual. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code.

Section 3. In the event of the dissolution of this organization, any funds remaining in the treasury after the payment of any outstanding debts shall be contributed to the Music Teachers National Association or another nonprofit organization, which qualifies under Section 501(c)(3) of the Internal Revenue Code.

ARTICLE III—MEMBERSHIP

Section 1. Membership Classifications

The following membership classes are open to those who meet the respective qualifications and pay the annual dues provided for the respective classification pursuant to Section 2 hereof. All members of San Diego South Chapter (except patrons) shall hold membership in CAPMT and MTNA.
A. Active membership is open to all persons professionally engaged in any field of musical activity who are members of an affiliated state association and MTNA. Such membership provides the privileges of voting, holding office, and participating in the activities of the Association.

B. Retired Membership is open to those who have been active members for at least 20 continuous years, are age 65 or greater and are essentially retired from teaching. A member must send written notice to the MTNA executive director for this class of membership to be activated. Retired members may vote, but cannot hold elective office at the division or national levels or enter students in MTNA competitions. A retired member must also be a member of a state affiliated association.

C. Collegiate membership is open to any student of music subject to
membership regulations of CAPMT and MTNA. Students members may attend all meetings of the Association, but do not have the right to vote or hold office.

D. Patron membership shall be individuals, organizations, institutions, or business firms wishing to support the association and its activities. Patron members can either be local, national or international affiliates. They shall not have the right to vote, hold office, or enter students in activities. Dues are paid to the local association.

Section 2. Annual dues

A. Annual dues for all categories of membership will be established by the Board of Directors. The Board of Directors shall establish the annual Dues amount and publish the dues information in the next official publication.

B. Dues are delinquent June 30 for active members, September 30 for collegiate members, after which time members are not in good standing or entitled to any of the privileges of membership until dues are paid for the current membership year.

Section 3. Membership Year
A. The membership year shall be the same as the MTNA fiscal year, beginning July 1 and ending June 30.
ARTICLE IV—OFFICERS

Section 1. Officers and Duties

The officers of the Association shall be: President, President-Elect, Vice President, Secretary, and Treasurer.

A. The President shall preside at all meetings of the Association, and the Board of Directors, shall appoint all standing and special committees with the approval of the Board of Directors, and shall perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by San Diego South Chapter. He or she shall serve as an ex officio member of all committees except the Nominating Committee.

B. The President-elect shall assume all duties of the President in the absence of that officer and shall perform such other duties as may be designated by the President and/or Board of Directors or prescribed by the parliamentary authority of San Diego South Chapter.

C. The Vice President shall preside in the absence of the President and President-elect, and shall coordinate such activities and perform such duties as may be designated by the President and/or Board of Directors or prescribed by the parliamentary authority of San Diego South Chapter.

D. The Secretary shall keep the minutes of all meetings of the Association and the Board of Directors, and shall perform such other duties as may be assigned by the President or prescribed by the parliamentary authority of San Diego South Chapter.

E. The Treasurer shall be responsible for the payment of all bills authorized by the Association, shall keep an itemized account of all receipts and disbursements, shall prepare an annual budget, and shall present reports to the Association as requested and shall perform such other duties as may be designated by the President or prescribed by the parliamentary authority of San Diego South Chapter.

Section 2. Term of Office
Each officer shall be elected for a two year term of office and shall serve until his or her successor assumes office. The term of office shall begin at the end of the last meeting within the fiscal year, and end upon the installation of the next officer. No member shall be eligible to serve more than two consecutive terms in the same office.

Section 3. Limit of Officers
No member shall hold more than one office at a time unless the President and Board of Directors deem it necessary.

ARTICLE V—ELECTION OF OFFICERS

Section 1. Nominating Committee
A Nominating Committee of three members shall be elected by the members or Board of Directors or appointed by the President at the last meeting of each fiscal year to serve for the ensuing year. The nominating committee shall announce a slate of one candidate for each office at the meeting preceding the annual meeting. Before the election of officers at the annual meeting, additional nominations from the floor shall be permitted.
Section 2. Election
Officers shall be elected by ballot (electronic or paper form), except in the event of only one nominee for an office in which case the presiding officer may declare the nominee elected by acclamation.

Section 3. Vacancy
A vacancy in any office, except that of President, shall be filled for the unexpired term by presidential appointment and approval by the Board of Directors. A President-elect, appointed in this manner, cannot assume the office of President unless elected to the
office in the same manner as the other officers.

Section 4. Removal of Officer
Any officer shall cease to hold office upon termination of membership, or may be removed from office by two-thirds vote of the members present and voting at a regularly scheduled meeting. Such action may be taken when it appears evident that an officer has been or is unable to serve or is otherwise unqualified.

ARTICLE VI—BOARD OF DIRECTORS

Section 1. Government
The officers of the Association and the Immediate Past President shall constitute the Board of Directors of San Diego South Chapter.

Section 2. Duties
The Board of Directors, within the limits of the bylaws, shall have general supervision of the affairs of the association between its business meetings, fix the hour and place of meetings, make recommendations to the association, and perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the association, and none of its acts shall conflict with action taken by the association.

Section 3. Meetings
A. Meetings of the Board of Directors shall be held as needed, or at the request of a majority of the Board.

B. Minutes of the Board of Directors meeting shall be read at the next regular meeting of the Association.

C. Action taken by unanimous written consent of the Board of Directors  members via mail, or electronic transmission, shall be a valid action of the Board. Such actions of the Board shall be preserved and reported in the minutes.

ARTICLE VII—COMMITTEES

Section 1. Standing Committees
Standing Committees shall be appointed by the President with the approval of the Board of Directors and/or members to facilitate and accomplish the work of the association.

Section 2. Other Committees
Other committees, such as task forces or special committees, may be appointed by the President with the approval of the Board of Directors and/or members to facilitate and accomplish the work of the association. The President shall be an ex officio member of all committees, except the Nominating Committee.

ARTICLE VIII—MEETINGS

Section 1. Regular Meetings
Regular meetings of the association will be held at such time and place as are decided upon by the Board of Directors of San Diego South Chapter, but they shall be guided by the wishes of the membership.

Section 2. Annual Meetings
Annual meeting of the association will be held at the regular meeting designated as the annual meeting by the Board of Directors. The election of officers, annual reports of officers and committees, and any other business that may arise will take place at this
meeting.

Section 3. Special Meetings
Special meetings may be called by the President or by the Board of Directors or upon the written request of one quarter of the members. The purpose of the meeting shall be stated in the call.

Section 4. Quorum
One third of the members shall constitute a quorum for the transaction of business.

ARTICLE IX—PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern CAPMT San Diego South in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order San Diego South Chapter may adopt, or a higher-level rule, i.e. CAPMT or MTNA.

ARTICLE X—AMENDMENT OF BYLAWS

Section 1. These bylaws may be amended at any regular meeting of San Diego South Chapter by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

Section 2. All amendments must be consistent with Article II of the Bylaws and a copy of same must be sent to the MTNA National Office.

 

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